Software: MoneyWorks accounting software
The custom templates (such as invoice, Purchase Order, Statement forms, etc.), reports, import map, and attachment are store in the Custom Plugins folder. You have to activate the Custom Plugins folder by clicking the ‘Make a Custom Plugins folder’ button from the Housekeeping navigator after you have created the company file. Once activated, the system adds the MoneyWorks Custom Plug-ins folder with subfolders for Forms, Import Maps, Picture for Company, Reports, and Scripts into the local drive automatically.
These custom forms, reports, etc. are on your local computer drive and have to upload to the Datacentre server or MoneyWorks Now (cloud) server to share with users.
How to upload?
After you have saved the forms or reports, select Signing from the File menu to launch the Signing wizard. Signing is to grant access. Select the template and the users, and click the Signing button to grant access. Then, proceed to upload the template.
You have to sign and upload each time you make changes to the template, and it will synchronise and replace the local copy on the user’s computer.
For those who like to find out more on how to access MoneyWorks from home can refer to our previous post ‘How to access your MoneyWorks company file when working from home?‘
Software: MoneyWorks Now accounting software
Unlike browser-based accounting software, MoneyWorks Now is a hybrid accounting system, which has a native software installed on the computer and the Database (the company file) is on the Cloud server. Being a hybrid system, besides enjoying full features and functions of the native software, it allows the user to back up the data on to a local computer drive.
Having a backup; besides recovering data, it provides an exit plan should the company grow and need to move on to a higher-end system.
Backup function (Save a backup as) is under the File menu. You have an option of backup the accounting data (account backup) or together with the customised templates, reports, and attachments (Account backup with Custom Plugins).
MoneyWorks Now is a cloud-based accounting system for small businesses. Sign up a demo to understand how to use MoneyWorks to manage your business finance.
Software: QuickBooks Desktop accounting software
Enter Credit-Bill when received a Credit Note from the vendor (supplier), the transaction debits the accounts payable and credit expense. If the vendor issue you a refund instead of offsetting against the outstanding bill, then a Make Deposit or a General Journal has to enter to record the money received. The journal debits the bank and credit the accounts payable account. You need to select the vendor when using the accounts payable account in a general journal; so it will update the creditor sub-ledger and ageing report.
The credit-bill remains in the accounts payable ageing report until you do a pay bill to offset the credit-bill against the Deposit or General Journal which you have created earlier.
For foreign currency vendor, the exchange rate on the general journal and the credit-bill has to be the same to prevent exchange error in reporting.
Sign up a demo to find out more about QuickBooks Desktop accounting software.