Category Archives: MoneyWorks

Insert a new line in Invoice or Order

One of the improvements in MoneyWorks version 9 is inserting an item line in the detail section of the transaction (e.g. Sales Invoice, Purchase Invoice, etc.)

To insert an item in between the list of items in a transaction of an older version, you have to append the new item and drag it to the position you wish to insert.

macOS: Shift + Option + drag to the position
Windows: Shift + Ctrl + drag to the position

It works fine, but we tend to forget the key combination.

Version 9 has improved it by allowing the user to insert line item anywhere in the transaction/order by press down the Shift key and clicking on the Add Line button. That’s it. You no longer require trial and error between the combination of Shift, Control, Option, and Command key 🙂

Go to the position: Shift + clicking on Add Line button.
insert a line in invoice or order

The same method applies to both macOS and Windows.

There are lots of improvement in MoneyWorks version 9. Book a demo or download a trial to test drive.

New release! MoneyWorks version 9

Cognito has released MoneyWorks version 9. 

MoneyWorks accounting software runs on either Windows or macOS. It can be a standalone, installed in a client-server environment, or host it in a cloud. Having a cloud-based system could be essential these days when a majority of us is working from home.

What’s new in MoneyWorks version 9?

MoneyWorks version 9 has lots of enhancement, and the main changes include:

  • Optimising the performance when running in the newest Macs with M1 processors.
  • 3rd party services.
  • A Search function in the report preview window.
  • An integrated Fixed Assets module.

3rd party services such as Bank Feed, Invoice Automation, and e-invoicing (Send and receive invoices electronically using the international PEPPOL standard) can install easier into MoneyWorks without having a separate script. Although some of the services are only available for New Zealand and Australian user, it is a good start for all.

With a search function, you do not need to scroll up and down the report, looking up information within hundreds or thousands of transaction. Enter the keyword that you wish to find and the results presented to you within seconds.

It is not just a fixed asset register that shows the number of assets you owned. MoneyWorks fixed asset is a complete fixed asset module that allows the accountant to process depreciation, revaluation, and disposing of assets.

Fixed Asset software

Process the depreciation monthly or annually, or whenever you need to revalue or dispose of the asset, once you have set up the fixed asset. A journal posted automatically adjusting your asset value when processed.

We will discuss more on MoneyWorks fixed asset in our future post. In the meantime, you may download a trial to test drive the fixed asset (install version 9 onto a separate computer if you are still using an older version of MoneyWorks); or book a demo to find out how to using MoneyWorks to manage your business finance.

Visit the Cognito website to check out the change history of the MoneyWorks version 9.

Switch on the job feature to manage programs for the non-profit organisation

You can use the job feature in MoneyWorks to track the projects and programs for the non-profit organisation. Job does not affect the ledger posting but added an extra layer for the accountant to analyse the fund used and control the program expenses.

For example, you enter a payment to the supplier and tag the expense account to a job. The journal for the payment transaction debits the expense and credit bank. The ledger gets posted correctly with or without a job tagged, but with a job, you can print a Job Allocation report that allows you to overview the fundraised and how you have using it.

Tag payment to a job

Job is sort of like a sub-ledger. You tag the job in the sales invoices, receipts, purchase invoices, or payment transaction. That’s it! Let the accounting system do the rest of the work, linking to the appropriate ledger, and then print a Job Allocation report for the job to view how the fund allocates.

Job Allocation Report

Switch on the job feature from the Document Preferences (under the Edit menu) if you like to try it out. Then, go to the Show menu and select Jobs from the list to launch the Job List Window, where you can add jobs to the system. Once the job has added, you can start using it in transactions and monitor the financial progress via reports.

Small business accounting software these days are much affordable, and feature is more powerful than before. It has very much improved productivity once you understand how the system works. Sign up for a MoneyWorks demo to find out more.

Whether it’s standalone, within your network, or subscribe and park your company data in the cloud, there will be a MoneyWorks accounting product that meets your need.