Tag Archives: MoneyWorks accounting software

Multiple Branches

Software: MoneyWorks accounting software

You may have customers that have multiple branches which require you to invoice and deliver goods to the outlets but send a consolidated statement to the HQ at the month-end.

First, have the debtor setup with same company name but a different delivery to address in MoneyWorks accounting system. Then, add a dot (.) after the customer name code to group the debtors, and a branch code after the dot to differentiate the branches. Each branch is a debtor, which allow the user to create invoices and print a consolidated statement at the end of the month.

consolidated

Assuming debtor ABC Co (name code ABC_CO) has two branches. To create them in MoneyWorks, first, you amend the debtor code to ‘ABC_CO.’; and two more debtors as ‘ABC_CO.br1’ and ‘ABC_CO.br2’. Any debtor with name code started with ‘ABC_CO.’ will group as one company when printing statement.

You can improve the presentation of the Accounts Receivable Ageing report by adding the HQ Name code (ABC_CO.) into a category or custom field and subtotal by this field when printing report. Highlight the main (ABC_CO.) to print a consolidated statement or print a branch statement by highlighting the branches code.

Book a free demo today to have an understanding of how MoneyWorks helps in managing your business finance.

MoneyWorks 8.1.6 update

Cognito has released an update 8.1.6 for MoneyWorks accounting software.

QR Code

QR Code generation in forms and reports is a new feature launched in version 8.1.6. You can consider adding a QR code on the invoice form to ease the goods return process.

Visit the Cognito website for the change history of version 8.1.6, to find out the bugs fixes and improvements of this new update.

 

Import journals into accounting software

Software: MoneyWorks accounting software

You need to have type, date, reference, account, description, and amount field in the spreadsheet when preparing an import file for journal transaction.

For journal transaction, use “Jn” for type field. You can either have the type field in the spreadsheet or preset it in the import MAP. The Date is the date of the journal transaction, which you can either have it in the import file or set it in the import MAP as the date of import.

The account field captured the account code, which has to be the same code you used in MoneyWorks. You do not need to have the account name as it will pick up from the system automatically. The journal memo map to the description field of the detail line and the amount field contains both debit and credit value (with a negative for credit).

Import Journal into accounting software

Import the file from the File menu once you have prepared the spreadsheet. Alternatively, you can save the import MAP if you require to import frequently.

Besides importing journals, you can also import transaction such as Invoices, order, payment or receipt transactions. MoneyWorks is a powerful system which helps an accountant ease the daily accounting task. Book a demo today to find out more about how MoneyWorks helps in managing your business finance.