Tag Archives: QuickBooks Online

QuickBooks Online (QBO) – The Gear Icon

Software: QuickBooks Online (QBO)

Unlike QuickBooks Desktop, QuickBooks Online does not have a traditional menu bar. It does not have an Edit menu where you can find the Preferences, it doesn’t have a Lists menu where you can locate the Chart of Accounts list or items list. QuickBooks Online (QBO) has simplified the interface by providing two icons at the top of the screen — a “+” and a “Gear”.

The “+” icon contains the daily transactions and the “Gear” icon is about the setup.

The “Gear” icon consists of four main sections; the Setting, Lists, Tools, and Your Company.

QuickBooks Online (QBO) accounting software

The Setting is like a Preferences function in the desktop version, where you can set up the Company information, template or fields used in the transactions.

The Lists consist of Chart of account (under all list), Product and Services list, recurring transactions, etc. It’s like the Lists menu of the QuickBooks Desktop version.

The Tools section gives you the ability to import lists such as chart of accounts or item list, it allows user to reconcile the bank and set up a budget.

Managing the users and QuickBooks Online (QBO) account is at the “Your Company” section.

Anything that is non-transaction related, click the “Gear” icon. Simple?

Adding GST Summary to the QBO invoice template

Software: QuickBooks Online (QBO)

QuickBooks Online (QBO) does print the GST rate, GST amount and the amount payable excluding GST of a foreign currency invoice in Singapore dollars equivalent.

Although, you are not able to customise the template of the QuickBooks Online (QBO) like a QuickBooks Desktop version, you can “fine tune” the template by adding a GST Summary from the Company Setting, which includes GST Rate, Foreign Currency GST, SGD GST, and SGD Net.

QBO GST Summary

QuickBooks Online (QBO) is meant for user who loves simplicity. For those who require a little more complex than a QBO may consider the desktop version, which allow user to have multiple images, text boxes or even more than one sales invoice templates per company file.

A little issue with the QBO template

Software: QBO (QuickBooks Online) Singapore

Some users have complained that the SGD Net amount in the invoice print out has somehow changed to a negative value instead of the positive value which suppose to be the same as the SubTotal.

QBO sales invoice issue

There is no workaround, but you may temporarily disable the GST Summary from the preferences while waiting for the technical team to resolve it.