Tag Archives: Singapore accounting

Nope, I had already paid!

Was the invoice paid?
When was it paid?
What’s the amount paid?
Which are the related payments (or receipts) for an invoice?

Once you have made a payment to a Purchase Invoice (or a payment received for a sales invoice), MoneyWorks updated the transaction.AmtPaid and transaction.DatePaid field on an invoice. You can add these two fields (AmtPaid and DatePaid) from the Customise List View wizard (Edit menu > Customise List View) to find when was the payment made and the amount paid for an invoice.

Find related payment transactions
Find Related

Highlight the invoice and click on the Related button on the icon bar, and it will bring up the Related wizard, which you can then select the Payment for Purchase Invoice (or Payment for Sales Invoice, depending on the invoice type). Use the Related feature to find transactions on the fly, a quick and easy way to find the payment made (or payment which you have made progressively) to an invoice.

Payment History
Payment History

Payment History from the Enquiries menu is another method of searching for the related payment of an invoice. The list shows all the transactions related to a customer (or supplier), gives the accountant a detailed overview of the historical invoices and payments.

Whether you like to have a glance at the payment status of an invoice, find the related payment on the fly, or a historical payment listing for analysis, MoneyWorks has the features available that meet your accounting needs.

Insert a new line in Invoice or Order

One of the improvements in MoneyWorks version 9 is inserting an item line in the detail section of the transaction (e.g. Sales Invoice, Purchase Invoice, etc.)

To insert an item in between the list of items in a transaction of an older version, you have to append the new item and drag it to the position you wish to insert.

macOS: Shift + Option + drag to the position
Windows: Shift + Ctrl + drag to the position

It works fine, but we tend to forget the key combination.

Version 9 has improved it by allowing the user to insert line item anywhere in the transaction/order by press down the Shift key and clicking on the Add Line button. That’s it. You no longer require trial and error between the combination of Shift, Control, Option, and Command key 🙂

Go to the position: Shift + clicking on Add Line button.
insert a line in invoice or order

The same method applies to both macOS and Windows.

There are lots of improvement in MoneyWorks version 9. Book a demo or download a trial to test drive.

Error correction

Oops! I made a mistake.

Cancel Transaction and Credit Note are both reverse entry but use differently. You use Cancel Transaction for correcting duplicated entry, and a Credit Note for adjusting the account.

Cancel Transaction
Cancel Transaction

It does not delete when you cancel a transaction; instead, it creates a reverse entry to correct it and forms an audit trail for the accountant. Unlike Credit Note, both the cancelled and cancellation transaction does not show on the GST report; therefore, you should not use Cancel Transaction as a shortcut for adjusting the account.

Although the journal behind the Cancellation and Credit Note is the same, the GST treatment is different. Consult your accountant if you are not sure of the method used. Use a Credit Note instead of a Cancellation if you are uncertain.

MoneyWorks is a hybrid accounting system that gives the accountant the flexibility of working remotely and enjoying the rich feature of a desktop application. Sign up for a demo to find out more.