QuickBooks : Pending invoice

Received a support email, user wrote:

“I created an invoice and I don’t know what did I pressed that made the “PENDING (non-posting)” word appeared on the invoice. Besides, I found out that this “Pending” invoice was not in my Sales Report or Accounts Receivable Report.”

How you created a pending invoice?

While you were creating your invoice, accidentally, you have:

  • Right-click the invoice and select “Mark Tax Invoice as Pending” from the sub-window, or
  • You have selected “Mark Tax Invoice as Pending” from the Edit menu.

Hence, your invoice will have a [PENDING (non-posting)] stamp.

Pending invoice will not be posted into your accounts. Usually, we use the Pending invoice to “Book” the invoice number or invoice date, while waiting for either item or price confirmation.

To activate this “Pending” invoice, simply go back to this invoice, either:

  • Right-click the invoice and select “Mark Tax Invoice as Final” from the sub-window, or
  • Select “Mark Tax Invoice as Final” from the Edit menu.

Once you did that, the [PENDING (non-posting)] stamp will disappear and your invoice will be posted into your accounts.