Few days ago, while I was browsing the Reckon’s FAQ’s, I discovered this useful information and I think QuickBooks user will benefit from it.
Under Reckon’s FAQ ID: Q11873, it stated the Limitations in QuickBooks QBi 2008/09 (that is Asia’s version 2009/10).
Maximum number of transactions:
QuickBooks can handle a maximum of 2 billion transactions. The maximum number of transactions is limited more by your computer’s disk space and memory than by QuickBooks.
Maximum number of items in each individual list:
QuickBooks Accounting to QuickBooks Premier Version:
Account List: 10 000
Name List *: 14 500
Item List: 14 500
Class List: 10 000
Terms List: 10 000
Customer Type List: 10 000
Shipping Method List: 10 000
Customer Message List: 10 000
Payment Method List: 10 000
Memorised Transaction List: 14 500
Memorised Report List: 14 500
Template List: 10 000
Payroll Item List: 10 000
To Do Note List: 10 000
Job Type List: 10 000
Sales Rep List: 14 500
Price Level List: 100
Tax Code List: 10 000
Currency List: 10 000
Attribute Definitions List: 10 000
Vehicle List: 10 000
Workers Comp Code List: 10 000
Billing Rate Level List: 100
Payment Template List: 10 000
U/M Set List: 100 000
Payroll Schedule List: 200
Note: * Employees, Customers, Suppliers and Other Names added together cannot exceed the 14 500 combined.
Name List *: 1 000 000
Item List : 1 000 000
Memorised Transaction List: 29 000
Memorised Report List: 29 000
Sales Rep List: 29 000
Note: * Employees, Customers, Suppliers and Other Names added together cannot exceed the 1 000 000 combined)
QuickBooks is designed, typically, for small businesses with annual revenue of less than three million dollars. The ideal use of QuickBooks is to keep at least two years of detailed transactions in a company data file so that you can run comparative reports and have prior-year project information.
The rate of growth of QuickBooks company data files varies significantly from company to company. There is no "average" or "typical" data file size, since businesses track different information. How quickly a file grows depends on the number of transactions, the amount of information entered per transaction, and the number of "links" per transaction.
For example, someone who enters five hundred 1-line invoices per month might find that their data file is smaller than another person who enters one hundred 5-line invoices per month, while someone who usually receives five separate payments per invoice would have a larger file than someone who typically receives only one payment per invoice.
If performance becomes an issue or you have decided not to keep detailed transactions of the prior years, you can clean up your QuickBooks data file.
Note: Please be sure to create backup file(s) before you make any changes.
For more information, please refer to Reckon’s web site (http://www.quicken.com.au/)