Can I have an individual auto running invoice number for each individual customer?
During my QuickBooks demo, this prospect asked whether can he had an individual auto running invoice number for each of his customer.
Example: his two customers ABC Pte Ltd and DEF Pte Ltd.
Invoices to ABC Pte Ltd will be started running from “ABC2009001”, while DEF Pte Ltd’s invoices will be from “DEF2009001”.
If you want to do it manually, you can simply edit the invoice number each time you created an invoice.
How to do this process automatically?
Personally, I don't advice customer to do so; but, if this requirement is a must, you may try the below method.
You can create one Account Receivable account for each individual Customer:Job. In QuickBooks, every Account Receivable account has its own set of running number. Thus, this will fulfilled this prospect’s requirement of having an individual auto running invoice number for each individual customer.
In my point of view, I don’t think this method of doing account is efficient. Firstly, why do you need to have an individual running invoice number for each individual customer?
In QuickBooks invoice form, there is a field available for you to enter the customer’s Purchase Order number, which I don’t think it is difficult for customer to cross reference back to their own purchase order. With computerization, I don’t see it as an issue to find out how many invoices or credit notes issued to a particular customer. From the Customer Centre, you can view all these with just a single click.
Besides, if you really want accounting software to do this job, like QuickBooks, if you have a thousand customers, you have to create a thousand Account Receivable account. This will slow down the searching of accounts or viewing of Balance Sheet report.