Tag Archives: Backup

Backing up the company file

Software: MoneyWorks Now accounting software

Unlike browser-based accounting software, MoneyWorks Now is a hybrid accounting system, which has a native software installed on the computer and the Database (the company file) is on the Cloud server. Being a hybrid system, besides enjoying full features and functions of the native software, it allows the user to back up the data on to a local computer drive.

Having a backup; besides recovering data, it provides an exit plan should the company grow and need to move on to a higher-end system.

MoneyWorks backup

Backup function (Save a backup as) is under the File menu. You have an option of backup the accounting data (account backup) or together with the customised templates, reports, and attachments (Account backup with Custom Plugins).

MoneyWorks Now is a cloud-based accounting system for small businesses. Sign up a demo to understand how to use MoneyWorks to manage your business finance.

Data verification during backup

Software: Intuit #QuickBooks #accounting software

Data verification is a process in QuickBooks to check for data integrity of a company file. Under the backup option, you can have a complete, quicker or no verification done during backup.

QuickBooks Backup

By default, it is recommended to have a Complete Verification. QuickBooks will run a thorough check of the company file and warn the user when there is a problem found.

Backing up with a complete verification will take a little longer compare with other verification option. Unless you are in a hurry, if not, you should run a complete verification instead of a quicker verification. A Quicker Verification, as mentioned in the QuickBooks knowledge base, is less thorough as it only checks the essential parts of the data file.

You should do a data maintenance regularly if you have opted not to verify data during backup.

Verifying and rebuilding of data are as important as backing up of a data file. Verifying helps to check the data integrity and alarm you when there is a need to repair the data file.

Backup

Software: MoneyWorks #accounting software

BACKUP! BACKUP!

How many users backup their databases daily?

Backup is an important task, which user should do it daily, but often been ignored by the user.

You should consider backing up the data before turning on the multiple currency features, change of exchange rate, bank reconciliation, stocktaking, post the transactions, finalised the GST or any major event takes place. Although MoneyWorks has a rollback feature, which allows the user to “undo” the last or last few changes to the database, a backup is always a better choice.

You should have a regular backup such as daily, after month-end and after your financial year-end. Backing up of MoneyWorks company file can be “Accounts Backup” only or “Accounts Backup with Custom Plugins”. The “Accounts Backup” is only the accounting data and the “Accounts Backup with Custom Plugins” is the accounting data plus those custom templates, pictures (product images), attachments, custom scripts and reports. Select a type of backup which most suitable for you. To backup, go to the File menu and select “Save a backup as”.

backup

Never, never, never save the backup file to the same hard drive where you store the working file. If the hard drive crashed, all gone. You can save the backup to an external drive or a Cloud storage such as Dropbox, OneDrive, Google Drive, etc. (Note: Never store the working file in a Cloud storage).

Having a backup is important. When a “rollback” failed, a backup file will always come in handy. Accounting data contains your months or years of transactions. It is your financial history, take it seriously!

Backup.