Tag Archives: inventory

Product Code and Supplier’s Code

Software: MoneyWorks accounting software

Product code is a unique number (or alphanumeric) use to identify an item. The unique product code for reselling a product can be different from ordering from the supplier, the supplier code.

For example, you own a retail shop selling Television. You sell various brands and models which purchase from multiple manufacturers and distributors. To keep a searchable inventory list, you may create the product code such as:

ABrand32LEDTV
ABrand43LEDTV
ABrand52LEDTV
BBrand32LEDTV
BBrand41LEDTV
BBrand61LEDTV
CBrand52LEDTV
CBrand61LEDTV

Sort inventory by brands helps in stocktaking, especially in a consignment or SOR (Sales or Return) business model. The product looks neat and searchable but may mean nothing to a vendor when you place an order. Vendor may have their unique product code, the supplier’s product code, which you are required to show on the purchase order.

SupplierCode

Use the Lookup (Detail.StockCode, “Product.SupplierCode”) function in the form to find the supplier’s product code of the item. You still use the internal unique product code in the order transaction, but prints the supplier code instead.

To automate the ordering process, add the usual supplier in each item; this generates a Purchase Order from the Sales Order once you have insufficient quantity on hand.

MoneyWorks is simple but yet powerful, sign up a demo to understand how to use MoneyWorks to manage your inventory and finance.

By account or by Item?

Software: MoneyWorks accounting software

You have an option of recording the invoice, payment or receipt transaction either via by account or by item tab. What’s the difference?

itemised product

You use the ‘By Account’ tab to record transactions which charge directly to the GL (general ledger) such as rent, repayment of the loan, purchase of assets, etc.; or some time cost of goods sold when you are not using the accounting software to track the inventory.

Use the ‘By Product’ tab when you itemised the products and services. Itemised product save time in data entry as the item description filled up automatically when using it in the transaction. It’s unlike the ‘By Account’ scenario where you have to type the item description as and when you use it.

It updates the quantity on hand and debits the inventory asset account when the inventory item has purchased, it then debits the cost of goods sold when the sales invoice has posted. It gives a real-time inventory status when the itemised product has used.

It depends on the business requirement whether to use the ‘By Account’ or ‘By item’ tab to enter data. Itemise your product if you want to standardise the product description and better data analysis on the data which you have captured.

MoneyWorks accounting system is suitable for small businesses managing their business finance. Book a demo today to find out how MoneyWorks works for your business.

Repacking

Software: MoneyWorks accounting software

Repacking of products occur in trading or OEM (Original equipment manufacturer) businesses. For example, a spices trader may buy the goods in tons but repack into a smaller bag of 25kg or 50kg; or pack into bags or carton with the customer’s branding or languages as required.

You can consider using an assembly method to repack the item into different UOM (unit of measure); in this case, the UOM has changed from kg to bags. For example, you buy item ABC123 in kg but resell to the customer as a bag of 25kg. After records the purchase of ABC123, you create another item and name it as ABC123-25 with the UOM as ‘bag’. Then, go to the BOM tab and select ABC123 as a component with a quantity of 25 (25kg). To automate the process, you may also select ‘Auto Build’, these allow MoneyWorks to create ABC123-25 and deduct the quantity of the source item ABC123 automatically when sold.

 

Accounting Software - build assembly

You can create many assembly items with a single source product which you have purchased from the supplier. You may also use the assembly method to repack promotional item; for example, a chocolate retailer may repack the chocolate bar into a gift pack during Christmas or special occasion.

You don’t need to be a manufacturer to use the assembly feature. You can use the assembly feature to convert from a barrel to pint, ml to bottle, or sachets into boxes. Assembly is useful, try it out.

Book a demo today to find out more about how to use MoneyWorks for your business.